Guidelines for Evaluating Community Crime Prevention Projects
STAGE 1 - SETTING UP
What you will do in Stage 1
- Decide a timetable for the evaluation
- Decide a budget
DRAFTING A TIMETABLE
1. Make a copy of PLANNING SHEET 1A, and use it to draft a timetable.
Note on the planning sheet:
- each activity in the evaluation process
- how long each activity will probably take to complete
- the dates when events will occur and milestones will be reached.
The stages in the evaluation will take about the following times, depending on the project's size and its resources:
- developing a draft budget and timetable: 3-5 days
- seeking approval for the budget: 1-4 weeks
- managing stakeholders: ongoing throughout the evaluation
- scoping the project: 2-3 weeks
- appointing an evaluator: 2-8 weeks
- evaluating the project: this will depend on the evaluation needed
- announcing findings and recommendations: 1-2 weeks
- acting on the recommendations: this will depend on the project.
DRAFTING A BUDGET
2. Find out the total budget available to evaluate the project.
3. Make a copy of PLANNING SHEET 1B and write on it what items will need to be paid for from the evaluation budget.
These may include:
- the cost of hiring an external Evaluator
- the cost of the Evaluator
- salary and other costs of support staff
- travel and accommodation, meal and living expenses
- equipment, office and support costs
- recruitment costs for interviews and surveys
- data analysis costs
- venue hire
- production of reports and presentation materials.